26 Nov 2025

Case Study: How SPARTA Powered a Remote Records Review Across Four A330 Transitions

What Was at Stake

In mid-2022, a Southeast Asian operator was preparing for the induction of four Airbus A330 aircraft, each powered by Rolls-Royce Trent 700 engines. These aircraft were coming off lease and scheduled for redelivery across multiple MRO locations in the Asia-Pacific region. One aircraft was to be handled at a facility in one country, while the other three were scheduled in another. After redelivery, all four were set to be ferried to a third location for painting and bridging checks.

 

The records review component of this transition was critical. Documentation was flowing in from a variety of sources, including lessors and MROs, and was spread across scanned files, digital folders, and asynchronous submissions.

 

To manage this with full visibility and structure, the operator partnered with Acumen’s SPARTA platform, enabling a remote execution framework from Day One. The goal: make each aircraft’s technical documentation reviewable, traceable, and compliant, without deploying on-site teams.

 

The project had to be executed remotely while still meeting full compliance with lease terms, ensuring traceability across every record, and allowing for the timely resolution of gaps before the aircraft moved to the next stage. Timelines were tight, multiple third parties were involved, and the margin for error was extremely narrow.

 

Where It Got Complicated

Remote projects of this scale bring their own set of complexities. This was not a basic scan-and-upload task. The team wasn’t just managing records; they were operating across fragmented sources with no unified structure, timeline, or visibility.

 

This level of complexity needed a system-led approach. SPARTA served as the anchor, providing structure, status tracking, and a single view across all four aircraft.

 

Several challenges were clear from the start:

• Multiple MROs were involved, each with different documentation formats and timelines
• Records were being submitted asynchronously by lessors and their representatives
• There was no single, unified view of track record completeness across the four aircraft
• Heavy maintenance work scopes required detailed validation after shop visits
• There was a limited opportunity for back-and-forth due to compressed transition windows

 

This was a high-accountability engagement. The goal was not just to audit records but to act as the operator’s technical gatekeeper for redelivery, ensuring critical documentation gaps were caught and closed early.

 

How the Transition Was Managed Remotely

A remote records project of this complexity needed more than checklists; it needed a system and a process built for real-time control. The operator partnered with Acumen, which deployed a structured team of project managers, records analysts, and engine specialists, all coordinated through a central PMO. The entire execution was run on SPARTA.

 

Each aircraft was tracked individually, using a clearly defined set of review parameters mapped to lease agreements and redelivery conditions. The team worked through scanned documents and digital submissions in a sequential workflow, maintaining traceability from component-level maintenance to airframe-level compliance.

 

Key components of the delivery:

• A dedicated project manager was assigned for continuity and oversight
• Records for each aircraft were reviewed for completeness, formatting, and technical accuracy
• Redelivery conditions were matched line-by-line against the documentation received
• Heavy maintenance work scopes were reviewed and analysed for compliance
• Discrepancies or incomplete records were flagged early, triggering lessor-side action
• Progress was logged daily on SPARTA, and PRS (Problem Resolution Summary) updates were shared with the operator

 

This was not a passive data review. The team was driving the process, chasing missing files, validating technical content, and using the system to close gaps before they slowed down the transition.

 

Engine Support and BSI Review

Beyond airframe documentation, engine records were a key part of the transition. Where requested, Acumen’s engine specialists supported the review of Borescope Inspection (BSI) video files and reports. The aim was simple: to ensure the submitted reports matched what was actually visible on the video footage.

 

The review followed a structured and fast-tracked workflow:

• Lease clause expectations were mapped against the submitted engine records
• BSI reports were validated side-by-side with the corresponding videos
• A standalone BSI Review Report was issued from SPARTA, highlighting observations and recommendations, typically within five working days

 

This process gave the operator a clear view of engine condition without diverting their own engineering bandwidth. It also closed the loop on a critical area of redelivery compliance, without delay or ambiguity.

 

All findings and observations from the BSI review were tracked on SPARTA and delivered as a structured, standalone report for internal decision-making.

 

What We Got Done

The project was successfully delivered across four widebody aircraft within the defined commercial and technical scope. The operator had complete visibility into the record readiness of each asset and received structured, traceable documentation for internal review and lessor-side closure.

 

What was achieved:

• Full off-site records review across multiple MROs
• 100% validation of documentation against lease return conditions
• PRS reports issued to flag and track open points with lessors
• Optional BSI reviews completed within committed turnaround times
• No delays to ferry schedules or post-redelivery bridging activity

 

All records, actions, and updates were captured within SPARTA, allowing the operator and lessor teams to work from a single, structured source of truth.

 

By the end of the transition, the operator had full control over records readiness, without involving internal engineering or leasing bandwidth. The structured output enabled quicker turnarounds, reduced rework, and established clean, auditable documentation trails for future compliance or portfolio use.

 

As a result, the operator avoided end-of-lease penalties and rework delays, with internal estimates indicating over $1.2M in cost avoidance through proactive record validation and lease alignment.

 

Looking Back, Moving Forward

This project demonstrated that a high-stakes records review can be conducted remotely without compromising quality, traceability, or control. The engagement enabled the operator to manage parallel transitions across geographies while maintaining control of the redelivery process at every stage.

 

The difference was not just in records expertise, but in how the execution was managed, combining issue ownership, process discipline, and structured outputs backed by SPARTA. Every step was tracked, reviewed, and built for external review, not just internal compliance.

 

As more transitions move toward remote or hybrid execution, this project sets a strong benchmark for how multi-aircraft records reviews can be run without loss of control or clarity.